The Ultimate Guide to Cleaning Your Office And Its Furniture

Keeping an office space or workspace environment clean requires near-constant attention.  For most, the responsibility alone can feel overwhelming on top of an already packed schedule.

Over their lifetime, the average person will spend over 90,000 hours in an office. The condition of the office can directly impact the happiness, health, and productivity of the team within the office. Having an organized and tidy space is not only eye-appealing to customers and clients, but also beneficial to the workers and their productivity as well. Since hiring a cleaning crew or an assistant to pick up after everyone is not always and option for some businesses, breaking down the task and separating them is vital for success.

Taking a more systematic approach to cleaning the office will not only keep everything looking presentable and functional but also save time and money.  With a simple guide and a checklist, the task of workspace cleaning becomes a lot less daunting.

Dividing Office Cleaning Tasks 

When most think of cleaning their office they probably imagine an all-day event of scrubbing the bathroom floors and cleaning the dishes in the break room that aren’t theirs. By breaking the cleaning down to what needs to be done daily, weekly, and monthly, the office will start to look constantly clean with just by simple tidying.

Day-to-day cleaning will help the office stay neat, whereas the monthly and weekly cleanings focus on the larger surfaces and jobs that once completed will keep the place looking welcoming.

Daily Office Cleaning Task:

The daily task should consist of removing trash, cleaning dishes, restocking restrooms, and disinfecting frequently touched surfaces.

If everyone in the office picks up after themselves, at the end of the day, most of the daily cleaning task should already be done. Taking care of the trash and restrooms could go on a rotation so the same employee doesn’t have to do it every time.

Weekly Office Cleaning Task:

The weekly tasks should include cleaning the fridge, wiping down any glass or countertop surfaces, windows and doors (especially doorknobs and handles), vacuuming, and dusting around the office furniture. When these tasks are dedicated to a certain day, specifically a certain time, they are more effective and have a higher chance of getting completed.

Weekly cleaning does not just “magically happen”, so it is important to communicate with other employees about who’s turn it is. Also make sure that everyone knows what to expect and when to expect it; this way, when it comes time for things in the refrigerator to get tossed out, it doesn’t come as a surprise.

Monthly Office Cleaning Task

The monthly and seasonal tasks can focus on cleaning harder to reach areas. During the monthly “deep-cleans”, the office can focus on treating any tough stains on surfaces or carpets, checking up on the AC unit before the winter or summer, and putting up or taking down any holiday decorations

Some of these chores don’t have to be done every month, but it’s good to communicate and reminder everyone of when it’s time to accomplish these tasks.

 

Properly Cleaning Office Furniture

Along the way, it is important that each piece of furniture is treated properly, this way everything remains undamaged.

Office furniture is not only pricy, but also gets the most wear and tear in the office. Cleaning and preventative care of each piece makes sure the “comfy chair” everyone loves to fight for before the morning meeting lasts as long as possible!

Cleaning Laminate Furniture

Laminate office furniture has many benefits, including the cleanup. Washable walls are a saving grace many times in an office setting. If there is a stain, it’s simple and quick fix to clean. If someone in the office has the flu, it is easy to disinfect.

Laminate is often used on the structure of desks, cubicles, or even the walls. Since they are usually larger pieces of furniture, it’s important not to forget to dust and wipe them down! Dusting at least once a week keeps the laminate looking clean and sparkly.

One thing to remember is not to use any harsh chemicals or abrasive brushes on laminate surfaces. They’ll come clean with some warm soapy water on a microfiber cloth (and a little bit of elbow grease).

For tougher, more stubborn stains, try a mixture of hot water and baking soda. Stir the components until they turn into a paste, then gently apply it to the laminate with a soft bristle brush in a circular motion… PRESTO! Bye, bye coffee mug stain.

Cleaning Wood Furniture

Best care practices for wood furniture using a lint-free and soft cloth is a must.  Slightly dampen the cloth with mild soap and water for any deep cleaning. Wipe in the direction of the wood grain to keep the wood polished. Make sure to wipe the wood dry once finished, it should not be air-dried.

Stains on wood, much like laminate, should not be treated with harsh chemicals or abrasive brushes. When it comes to stain treatment, consult with the manufacturer or maker of furniture for the best advice. Each wood product varies on treatment.

Cleaning the Floors

This should be a weekly task. How you clean it depends on what type of flooring you’re working with. Hardwood floors or tiles should be swept at least once a week but does not have to be mopped every week. But carpet should be vacuumed (at a minimum) at least once a week.

For tile or hardwood floors, mopping and scrubbing should be done at least once or twice a month. Make sure to double check that all cleaners are safe (and used in a well ventilated area )for whatever floor the office may have.

For carpet, deep cleaning or conditioning the carpet every couple of months is advised. This can be done through a specialty company or the company’s personal machine. If the office plans to do it themselves, make sure the cleaner is up to par with the type of carpet. 

A Clean Office Is Productive One 

Cleanliness and hygiene of the workplace itself keeps the employee’s healthy, productive, and encourages creativity and communication. It’s critical to invest in the proper cleaning supply and regimen. While the size of the housekeeping list may vary in size, type, and needs, the tips mentioned above are a great start.  

Give Skutchi Design A Call 

If it’s time to replace office furniture, consider Skutchi! We ship all over the country and can replace nearly any piece of office furniture at a price that is affordable and dependable for business of all types and sizes!